Remove MFA (#2609)

ainoc · fmorelloCSC · rkronberg · web-flow · commit 6b26c2a5d8fc · 2025-06-10T11:34:43.000+03:00
* Remove MFA

* Update sd-desktop-working.md

fixed R studio

* Update sd-desktop-working.md

* Update sd-desktop-working.md

* Update sd-desktop-secondary-working.md

fixed R studio

* fix links

---------

Co-authored-by: fmorelloCSC &lt;83574067+fmorelloCSC@users.noreply.github.com&gt;
Co-authored-by: Rasmus Kronberg &lt;rasmus.kronberg@csc.fi&gt;
Co-authored-by: Rasmus Kronberg &lt;43936697+rkronberg@users.noreply.github.com&gt;
diff --git a/docs/data/sensitive-data/findata-permit.md b/docs/data/sensitive-data/findata-permit.md
@@ -18,8 +18,7 @@ You need to access SD Desktop. You have a permit from Findata.
 4. [Contact CSC service desk](#4-contact-csc-service-desk)
 5. CSC adds members to your project, please wait
 6. CSC activates SD Desktop for your project, please wait
-7. [Activate MFA](#7-activate-mfa)
-8. [CSC project is ready](#8-your-csc-project-is-ready)
+7. [CSC project is ready](#7-your-csc-project-is-ready)
 
 ### 1. Create a CSC account
 
@@ -91,25 +90,7 @@ You need to access SD Desktop. You have a permit from Findata.
     - You will receive an email notification, when everything is ready.
 
 
-### 7. Activate MFA
-
-!!! warning-label
-    Team manager
-!!! info-label
-    Team member
-
-**[Watch video](https://www.youtube.com/watch?v=qxYIXDqpTp0&t=359s){ target="_blank" }**
-
-- You need to activate MFA (multi-factor authentication) to be able to log in to the Sensitive Data services. [More about multi-factor authentication](../../accounts/mfa.md). *If your multi-factor authentication is already enabled, you can move to step 9.*
-- Before activating MFA you need to have some authentication application on your mobile phone, for example Google Authenticator or Microsoft Authenticator.
-- Click **Enable MFA** in **Project notifications** window in top right corner or go to the **Profile** page (Left side menu or top right hamburger menu).
-- Enable Multi-Factor Authentication by clicking **“Activate”**.
-- This will create a QR code which you can read with your authentication application (for example Google Authenticator).
-- Your authentication application will provide a verification code which you can now write to MyCSC **“Verification code”** field and click **“Verify”**.
-
-![Multi-Factor Authentication.](https://a3s.fi/docs-files/sensitive-data/MyCSC/MyCSC_MFA.png)
-
-### 8. Your CSC project is ready!
+### 7. Your CSC project is ready!
 
 !!! warning-label
     Team manager
diff --git a/docs/data/sensitive-data/sd-desktop-secondary-working.md b/docs/data/sensitive-data/sd-desktop-secondary-working.md
@@ -123,43 +123,8 @@ Below you can find a list of tools available in our software package.
 
 ## Accessing RStudio from virtual desktop
 
-The computing environment i.e. virtual desktop (visible from your browser) is isolated from the internet. For example, you can open a Firefox web browser in your virtual desktop but not access any site online. At this moment, you will also not be able to access any repositories directly. To open R Studio for data analysis the following steps are required:
+After contacting [CSC Service Desk](../../support/contact.md) and receiving specific guidance, you can access R Studio by following this tutorial: [Adding RStudio and R libraries to SD Desktop](r-in-sd-desktop.md)
 
-1. Open the terminal.
-
-2. Launch RStudio with:
-
-    ```text
-    start-rstudio-server
-    ```
-
-![Access R-Studio](https://a3s.fi/docs-files/sensitive-data/SD_Desktop/Desktop_RStudio1.png)
-
-
-* This will return a URL and a service-specific password:
-
-    ```text
-    RStudio Server - Sensitive Data Desktop Edition
-    ---------------------------------------------------------------------------------------
-    Copy/Paste this URL into Firefox:
-
-    http://localhost:8787/
-
-    -----------------------------------------------------------------------------------------
-    Enter these at the RStudio Server sign-in screen
-    ----------------------------------------------------------------------------------------
-    Username: accountname  Password: Example23241232
-    ----------------------------------------------------------------------------------------
-    To stop RStudio Server: Ctrl+C
-    ```
-
-3.  Copy the URL and paste it in Firefox to open the R-Studio login page.
-4. Enter your username and password to access the server.
-
-!!! Note
-    Only files saved in the external volume are accessible to other project members using RStudio.
-
-![Access R-Studio](https://a3s.fi/docs-files/sensitive-data/SD_Desktop/Desktop_RStudio2.png)
 
 Read next:
 
diff --git a/docs/data/sensitive-data/sd-desktop-working.md b/docs/data/sensitive-data/sd-desktop-working.md
@@ -18,7 +18,6 @@ The guide below provides clear instructions to help you get comfortable with bot
 - [Introduction to Linux and virtual desktop](sd-desktop-working.md#introduction-to-linux-and-virtual-desktop)
 - [Copy-paste from your laptop to virtual desktop](sd-desktop-working.md#copy-paste-from-your-laptop-to-virtual-desktop)
 - [Default software available in SD Desktop](sd-desktop-working.md#default-software-available-in-sd-desktop)
-- [Accessing RStudio from virtual desktop](sd-desktop-working.md#accessing-rstudio-from-virtual-desktop)
 
 ## Security-related features and limitations
 
@@ -76,9 +75,14 @@ The copy-paste function from your computer/laptop to your virtual desktop is lim
 
 ## Default software available in SD Desktop
 
-**You can work with your virtual desktop like with a standard computer**, accessing several pre-installed programs from the applications menu bar (top left corner). Examples include Open Office, image-viewing applications, video and audio players, Jupyter Notebooks etc. You can also open a terminal and use Linux from the command line. For more information on accessing R-Studio, please [check the paragraph below](#accessing-rstudio-from-virtual-desktop).
+**You can work with your virtual desktop like with a standard computer**, accessing several pre-installed programs from the applications menu bar (top left corner). Examples include Open Office, image-viewing applications, video and audio players, Jupyter Notebooks etc. You can also open a terminal and use Linux from the command line. 
+
+Below we list some of the most commonly used tools that are by default installed in the virtual desktop. The list is not complete and there are small differences between different desktop options. 
+
+
+If you want to install software that is not included by default (for example, RStudio), you can use the SD-Software Installer. This simple application provides a list of additional software and guides you through the installation process, no technical expertise required. To learn how, please follow the next guide: [Customisation - software & tools](./sd-desktop-software.md) For more advanced users, it's also possible to install other tools using containerized applications with Aptainer or Podman.
+
 
-Below we list some of the most commonly used tools that are by default installed in the virtual desktop. The list is not complete and there are small differences between different desktop options.
 
 | **Category**              | **Software**                                                                                                                                                                       |
 |---------------------------|------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
@@ -92,43 +96,7 @@ Below we list some of the most commonly used tools that are by default installed
 
 ## Accessing RStudio from virtual desktop
 
-The computing environment i.e. virtual desktop (visible from your browser) is isolated from the internet. For example, you can open a Firefox web browser in your virtual desktop but not access any site online. At this moment, you will also not be able to access any repositories directly. To open R Studio for data analysis the following steps are required:
-
-1. Open the terminal.
-
-2. Launch RStudio with:
-
-    ```text
-    start-rstudio-server
-    ```
-
-![Access R-Studio](https://a3s.fi/docs-files/sensitive-data/SD_Desktop/Desktop_RStudio1.png)
-
-
-* This will return a URL and a service-specific password:
-
-    ```text
-    RStudio Server - Sensitive Data Desktop Edition
-    ---------------------------------------------------------------------------------------
-    Copy/Paste this URL into Firefox:
-
-    http://localhost:8787/
-
-    -----------------------------------------------------------------------------------------
-    Enter these at the RStudio Server sign-in screen
-    ----------------------------------------------------------------------------------------
-    Username: accountname  Password: Example23241232
-    ----------------------------------------------------------------------------------------
-    To stop RStudio Server: Ctrl+C
-    ```
-
-3.  Copy the URL and paste it in Firefox to open the R-Studio login page.
-4. Enter your username and password to access the server.
-
-!!! Note
-    Only files saved in the external volume are accessible to other project members using RStudio.
-
-![Access R-Studio](https://a3s.fi/docs-files/sensitive-data/SD_Desktop/Desktop_RStudio2.png)
+For a step by step guide, see: [Installing RStudio via SD-Software Installer](r-in-sd-desktop.md) No technical expertise required.
 
 
 ## Your next steps in this guide
diff --git a/docs/data/sensitive-data/sd-use-case-new-user-project-manager.md b/docs/data/sensitive-data/sd-use-case-new-user-project-manager.md
@@ -16,10 +16,9 @@ You need access to SD services for processing research data. Whether you are the
 3. [Data protection](#3-data-protection)
 4. [Activate SD Services for your project](#4-activate-sd-services-for-your-project)
 5. [Apply resources (billing units) for your project](#5-apply-billing-units-for-your-project)
-6. [Activate MFA Authentication](#6-activate-mfa-authentication)
-7. [If you have a research team, add them to be your project members](#7-if-you-have-a-research-team-add-them-to-be-your-project-members)
-8. [Closing your project and data retention](#8-closing-your-project-and-data-retention)
-9. [Log into SD Services](#9-log-into-sd-services)
+6. [If you have a research team, add them to be your project members](#6-if-you-have-a-research-team-add-them-to-be-your-project-members)
+7. [Closing your project and data retention](#7-closing-your-project-and-data-retention)
+8. [Log into SD Services](#8-log-into-sd-services)
 
 ![How to get started as project manager.](https://a3s.fi/docs-files/sensitive-data/MyCSC/HowToGetStarted_SD_Project_Manager.png)
 
@@ -47,7 +46,7 @@ You need access to SD services for processing research data. Whether you are the
 - Finally, read and accept the terms of use.
 - Click **Create new project**.
 
-![Create a new project.](https://a3s.fi/docs-files/sensitive-data/MyCSC/MyCSC_NewProject.png)
+![Create a new project.](https://a3s.fi/docs-files/sensitive-data/MyCSC/MyCSC_NewProject_Academic.png)
 
 ### 3. Data protection
 
@@ -132,19 +131,7 @@ Here’s a table summarizing the billing units required for using **SD desktop**
 
 ![Click apply for resources.](https://a3s.fi/docs-files/sensitive-data/MyCSC/MyCSC_AddResources1.png)
 
-### 6. Activate MFA Authentication
-
-You need to activate MFA (multi-factor authentication) to log in the Sensitive Data services. [More about multi-factor authentication](../../accounts/mfa.md).
-
-- Install an authentication app (e.g., Google Authenticator or Microsoft Authenticator) on your mobile before activating MFA.
-- Click **Enable MFA** in the **Project notifications** window (top right corner) or go to the Profile page (left navigation or top right hamburger menu).
-- Enable Multi-Factor Authentication by clicking **Activate**.
-- A QR code will be created. Scan it with your authentication app (e.g., Google Authenticator).
-- Your app will generate a verification code. Enter this code in the **Verification code** field on MyCSC and click **Verify**.
-
-![Multi-Factor Authentication.](https://a3s.fi/docs-files/sensitive-data/MyCSC/MyCSC_MFA.png)
-
-### 7. If you have a research team, add them to be your project members
+### 6. If you have a research team, add them to be your project members
 
 - Go to project page and select the correct project (Left side menu or hamburger menu).
 - Add members from **Members** window. Click **Add members**.
@@ -164,7 +151,7 @@ You need to activate MFA (multi-factor authentication) to log in the Sensitive D
 !!! Note
     Each CSC project members must also create a MyCSC user account (this happens when they apply membership to your project) and activate the MFA.
 
-### 8. Closing your project and data retention
+### 7. Closing your project and data retention
 
 The default lifetime of a CSC project is one year, after which it will be automatically closed and all data deleted. As a project manager, you can either extend the project duration or directly close your project after completing your research.  As a project manager you should familiarize yourself how to [close CSC project](../../accounts/how-to-manage-your-project.md#project-closure) via the MyCSC portal.
 
@@ -178,7 +165,7 @@ The default lifetime of a CSC project is one year, after which it will be automa
 
 ![Close project.](https://a3s.fi/docs-files/sensitive-data/MyCSC/MyCSC_CloseProject.png)
 
-### 9. Log into SD Services
+### 8. Log into SD Services
 
 - Now all the preparations are ready and you can start using the services (links to related user guides):
 
diff --git a/docs/data/sensitive-data/sd-use-case-new-user-project-member.md b/docs/data/sensitive-data/sd-use-case-new-user-project-member.md
@@ -12,8 +12,7 @@ You need access to SD services for processing research data. You are member of a
 
 1. [Create a CSC account](#1-create-a-csc-account)
 2. [Join to CSC project](#2-join-to-csc-project)
-3. [Activate MFA Authentication](#3-activate-mfa-authentication)
-5. [Log into SD Services](#4-log-into-sd-services)
+3. [Log into SD Services](#3-log-into-sd-services)
 
 ![How to get started as project member.](https://a3s.fi/docs-files/sensitive-data/MyCSC/HowToGetStarted_SD_Project_Member.png)
 
@@ -34,19 +33,7 @@ The project manager has either added you to a CSC project or sent you an invitat
 * **Option A:** Project manager has already added you as a member. Check your email for a notification and log in to MyCSC to find the project.
 * **Option B:** You received an invitation link via email. Click the link to apply for membership, and the project manager will approve your membership application.
 
-### 3. Activate MFA Authentication
-
-You need to activate MFA (multi-factor authentication) to log in the Sensitive Data services. [More about multi-factor authentication](../../accounts/mfa.md).
-
-- Install an authentication app (e.g., Google Authenticator or Microsoft Authenticator) on your mobile before activating MFA.
-- Click **Enable MFA** in the **Project notifications** window (top right corner) or go to the Profile page (left navigation or top right hamburger menu).
-- Enable Multi-Factor Authentication by clicking **Activate**.
-- A QR code will be created. Scan it with your authentication app (e.g., Google Authenticator).
-- Your app will generate a verification code. Enter this code in the **Verification code** field on MyCSC and click **Verify**.
-
-![Multi-Factor Authentication.](https://a3s.fi/docs-files/sensitive-data/MyCSC/MyCSC_MFA.png)
-
-### 4. Log into SD Services
+### 3. Log into SD Services
 
 - Now all the preparations are ready and you can start using the services (links to related user guides):
 
diff --git a/docs/data/sensitive-data/single-register-permit.md b/docs/data/sensitive-data/single-register-permit.md
@@ -18,11 +18,10 @@ You need to access SD Desktop. You have a permit from a single register.
 4. [Contact CSC service desk](#4-contact-csc-service-desk)
 5. CSC adds members to your project, please wait
 6. CSC activates SD Desktop for your project, please wait
-7. [Activate MFA](#7-activate-mfa)
-8. [CSC project is ready](#8-your-csc-project-is-ready)
-9. [Apply for access to the dataset with SD Apply](#9-apply-for-access-to-the-dataset-with-sd-apply)
-10. Register processes application, please wait
-11. [Send approved application to CSC](#11-send-approved-application-to-csc)
+7. [CSC project is ready](#7-your-csc-project-is-ready)
+8. [Apply for access to the dataset with SD Apply](#8-apply-for-access-to-the-dataset-with-sd-apply)
+9. Register processes application, please wait
+10. [Send approved application to CSC](#10-send-approved-application-to-csc)
 
 
 ### 1. Create a CSC account 
@@ -94,26 +93,7 @@ You need to access SD Desktop. You have a permit from a single register.
     - You will receive an email notification, when everything is ready.
 
 
-### 7. Activate MFA
-
-!!! warning-label
-    Team manager
-!!! info-label
-    Team member
-
-**[Watch video](https://www.youtube.com/watch?v=y91wzD0wqEA&t=358s){ target="_blank" }**
-
-- You need to activate MFA (multi-factor authentication) to be able to log in to the Sensitive Data services. [More about multi-factor authentication](../../accounts/mfa.md). *If your multi-factor authentication is already enabled, you can move to step 9.*
-- Before activating MFA you need to have some authentication application on your mobile phone, for example Google Authenticator or Microsoft Authenticator.
-- Click **Enable MFA** in **Project notifications** window in top lright corner or go to the **Profile** page (Left side menu or top right hamburger menu).
-- Enable Multi-Factor Authentication by clicking **'Activate'**.
-- This will create a QR code which you can read with your authentication application (for example Google Authenticator).
-- Your authentication application will provide a verification code which you can now write to MyCSC **Verification code** field and click **Verify**.
-
-![Multi-Factor Authentication.](https://a3s.fi/docs-files/sensitive-data/MyCSC/MyCSC_MFA.png)
-
-
-### 8. Your CSC project is ready!
+### 7. Your CSC project is ready
 
 !!! warning-label
     Team manager
@@ -123,7 +103,7 @@ You need to access SD Desktop. You have a permit from a single register.
 - Write down your project number, you might need it later (e.g. *project_1234567*).
 - Now you can log out from MyCSC.
 
-### 9. Apply for access to the dataset with SD Apply
+### 8. Apply for access to the dataset with SD Apply
 
 !!! warning-label
     Team manager
@@ -158,11 +138,11 @@ You are now on the Applications page.
 ![SD Apply application](https://a3s.fi/docs-files/sensitive-data/SD_Apply/SD-Apply_Application.png)
 
 !!! Note ""
-    ### 11. Wait for approval from data controller
+    ### 9. Wait for approval from data controller
     * After you have sent the application, it will be forwarded to the data controller, who approves or rejects it. 
     * You will receive an email notification whenever the state of your application changes.
 
-### 11. Send approved application to CSC
+### 10. Send approved application to CSC
 
 **[Watch video](https://www.youtube.com/watch?v=y91wzD0wqEA&t=518s){ target="_blank" }**
 
